Methodology, Sources and Acknowledgements


We have taken care to collect, capture and, where possible, cross-reference the information on this website as accurately as possible. It should, however, be recognised that some types of information listed change frequently. It is inevitable that some of the information will be incorrect at source and/or become outdated during and after publication.

We, therefore, take no responsibility for the accuracy of the information on this website. Where appropriate, the website references and links to the original source reports. The website may also be updated throughout the year. If you notice any errors or omissions, please contact us at info@municipalities.co.za so that we may correct the website.

Municipal Survey Process

Some of the information in this directory is collected via an annual survey that we conduct with all municipalities. While we go to great efforts to gather complete and accurate information, some municipalities are more responsive than others. The information that is primarily reliant on the survey is municipal contact details and descriptions, and political and administrative personnel. We also cross-reference and verify this information against the municipal websites and information provided by SALGA. The survey period ran from September 2016 to December 2016 and information should be considered updated during this period.

The information contained in the municipal Sponsored Profile pages is provided by the municipalities concerned. It is not independently verified.

Municipal Area and Maps

The municipal area information was supplied by the Municipal Demarcation Board. All the underlying source material for maps was supplied by the GIS/IT department of the Board. For more information on the Municipal Demarcation Board, please refer to www.demarcation.org.za.

Demographic Information

The information listed was provided to us by Statistics South Africa (Stats SA). The 2011 statistics are Census 2011 data (restated to reflect the municipal demarcations that took effect in August 2016). The 2016 statistics are Community Survey 2016 data (also restated to reflect the municipal demarcations that took effect in August 2016). Historical information for disestablished municipalities is Census 2011 data. For more information and publications from Stats SA, please refer to www.statssa.gov.za.

Composition of Municipal Councils

The information listed is based on information published by the Independent Electoral Commission (IEC). The information has been updated to include municipal by-election results up to 23 August 2017 in respect of all Metropolitan- and Local Municipalities. As regards District Municipalities, full council information (where available) is supplied by the relevant municipalities themselves. If the council seat list is followed by '40% PR Seats', the information only reflects the 40% directly elected proportional representation seats as reported by the IEC, and not the full council. For more information on the IEC, please refer to www.elections.org.za.  

Audit Outcomes

The information regarding audit outcomes is sourced from the Consolidated General Report on the audit outcomes of local government, PFMA, published annually by the Auditor-General South Africa (AGSA). The full reports are available from AGSA’s offices or at www.agsa.co.za.

The terminology used is described by AGSA as follows:

Clean audit outcome: The financial statements are free from material misstatements (in other words, a financially unqualified audit opinion) and there are no material findings on the quality of the annual performance report or non-compliance with legislation.
 
Financially unqualified with findings: The financial statements contain no material misstatements. Unless the Auditor-General expresses a clean audit outcome, findings have been raised on on either the annual performance report or non-compliance with legislation, or both these aspects.
 
Qualified audit opinion: The financial statements contain material misstatements in specific amounts, or there is insufficient evidence for the Auditor-General to conclude that specific amounts included in the financial statements are not materially misstated.
 
Adverse audit opinion: The financial statements contain material misstatements that are not confined to specific amounts, or the misstatements represent a substantial portion of the financial statements.
 
Disclaimer of audit opinion: The auditee provided insufficient evidence in the form of documentation on which to base an audit opinion. The lack of sufficient evidence is not confined to specific amounts, or represents a substantial portion of the information contained in the financial statements.
 
The website may include financial figures and information in respect of financial years where audits have not been completed or where audit reports are not yet generally available.  The audit result will then be shown as 'n/a' or 'not available’. 
 

Financial Information

Financial information is sourced from the MFMA S71 Schedule C reports and/or the Audited Financial Statements, made available by the National Treasury on its website at http://mfma.treasury.gov.za.  

In general:

  • If the source is indicated as 'S71 Unaudited', the figures are unaudited year-end figures, sourced from 4th Quarter Schedule C reports. As these figures are unaudited, they should be treated with caution. Significant variances from prior-year audited figures are indicative that the figures may not be completely reliable. 
  • If the source is indicated as 'S71 Audited', the figures are prior-year audited figures, sourced form the following year Schedule C reports (as they become available).
  • If the relevant S71 Schedule C figures, or a part or section of the figures, are unavailable, figures may be taken from the relevant Audited Financial Statements. The source will then be indicated as 'AFS' on the website.
  • S71 Schedule C reports are submitted in the format for monthly and quarterly municipal financial statements as prescribed by the Municipal Budget and Reporting Regulations. S71 Schedule C figures are standardised to the prescribed format and may differ from figures shown in the Audited Financial Statements. Where we have captured figures directly from the Audited Financial Statements, we have endeavoured to follow the S71 Schedule C format.
  • All financial figures are rounded to the nearest R'000. R0 values are reflected as ‘-’. Values that are unavailable are reflected as ‘n/a’.

Links are provided to the relevant source reports under the Links/Resources section for each municipality.

Unauthorised, Irregular, Fruitless and Wasteful Expenditure

The figures reflected for Unauthorised, Irregular, Fruitless and Wasteful (UIFW) Expenditure are supplied to us by AGSA. If the figures are unavailable in this report, they may be sourced from the Annual Financial Statements of the relevant municipality. For figures from the 2014/15 financial year onwards, the figures reflected do not include UIFW Expenditure of any municipal entities under the municipality's control. For years prior to that, the figures do include UIFW Expenditure of municipal entities under the municipality's control.
 
The terminology is described by AGSA as follows:
 
Unauthorised Expenditure: Expenditure that was in excess of the amount budgeted or allocated by government to the auditee, or that was not incurred in accordance with the purpose for which it was intended.

Irregular Expenditure: Expenditure incurred without complying with applicable legislation.

Fruitless and wasteful expenditure: Expenditure that was made in vain and could have been avoided had reasonable care been exercised. This includes penalties and interest on late payments, as well as payments for services not utilised or goods not received.
 

Employment Statistics

Employment statistics are sourced from the Non-financial census of municipalities, published annually by Statistics South Africa (Stats SA). In particular, the data shown is sourced from the Statistical Release P9115 Unit Data, made available at www.statssa.gov.za.
 
The data is collected by Stats SA by method of a questionnaire completed by the relevant municipalities. The methods used by Statistics South Africa for collection include personal visits, telephone, fax, email and post. When assessing the employment data, it should be noted that: 
 
  • The data is self-reported by the municipalities concerned and is not audited at individual level.
  • Municipalities may have reported vacancies on a differing basis, depending on different interpretations of the reporting of funded and/or unfunded positions. Some municipalities indicated no vacancies at all in the surveys.
  • ‘Total Employment Positions’ (in our reporting) combines full-time, part-time and vacant positions. Significant variances in year-on- year numbers may, in some instances, be explained by increases or decreases in temporary or part-time positions.
  • ‘Managerial Positions’ (in our reporting) combines S57 managerial positions (as defined by the Local Government Municipal Systems Act) and all other managerial positions according to the municipal organogram.
  • The P9115 statistical releases contain the preliminary results for the latest year indicated, and revised figures for the preceding year (if applicable). In each succeeding year the previous year's figures may be revised.
  • ‘Total Employment Cost’ (in our reporting) combines ‘Employee costs’ and ‘Remuneration of councillors’ as sourced from the MFMA S71 Schedule C reports (see Financial Information above).

Service Delivery Statistics

Service delivery statistics are sourced from the Non-financial census of municipalities, published annually by Statistics South Africa (Stats SA). In particular the data shown is sourced from the Statistical Release P9115 Unit Data, made available at www.statssa.gov.za.
 
The data is collected by Stats SA by method of a questionnaire completed by the relevant municipalities. The methods used by Statistics South Africa for collection include personal visits, telephone, fax, email and post. When assessing the service delivery data, it should be noted that:
 
  • The data is self-reported by the municipalities concerned and is not audited at individual level.
  • The data is not necessarily comparable with the Stats SA population census of 2011 and/or household survey data, mainly due to:
    • the data source being municipalities as opposed to households
    • the different definitions of household 
    • differing reporting periods.
  • ‘Households’, as reflected in this data, is defined as a domestic entity to which the service is provided and which receives one bill (if the service is billed), alternatively known as a delivery point. This concept is often referred to as a household by municipalities, but this is not strictly correct, as households and consumer units do not coincide one-to-one, particularly in blocks of flats, on stands where there are multiple households in the same dwelling or in additional dwellings, such as garden flats, backyard rooms, etc. and in the case of public taps. Most municipalities do not have a system for identifying multiple households served by one billing unit or delivery point.
  • ‘Households – Free Basic Services’ means the number of Households that have access to free basic services. Where a municipality has implemented broad-based targeting or technical targeting to allocate free basic services, everyone may receive a basic level of free services e.g. the first 6Kl of water. In this case the figures for free basic services may be equal to the total number of Households served.
  • ‘Total Customer Entities Served’ includes both domestic Households and non-domestic consumer units, e.g. industrial, commercial, schools, clinics and hospitals, government departments, etc. Not all municipalities have a system to distinguish domestic Households and non-domestic consumer units.
  • The P9115 statistical releases contain the preliminary results for the latest year indicated, and revised figures for the preceding year (if applicable). In each succeeding year the previous year's figures may be revised.

Blue Drop Scores

Blue Drop Scores are sourced from the annual Blue Drop Reports published by The Department: Water Affairs. The full reports are available at www.dwaf.gov.za.

The Municipal Blue Drop Score is a performance indicator of the overall municipal drinking water quality management performance of the relevant municipality. The score relates to not only the quality of the drinking water, but also contains a risk management measure relating to the ability of the responsible authority to sustain the quality of drinking water and also to deal with any incidents that may pose a health risk to the public.

The maximum score is 100 and the target of excellence is 95%.

Green Drop Scores

Green Drop Scores are sourced from the annual Green Drop Reports published by The Department: Water Affairs. The full reports are available at www.dwaf.gov.za.

The Municipal Green Drop Score is a performance indicator of the overall municipal wastewater business practice and compliance of the relevant municipality.

The maximum score is 100.

Government Communication and Information System (GCIS)

We acknowledge and thank the Department: Government Communication and Information System for providing invaluable source material and information. We have made extensive use of the South Africa Yearbook, published annually by the GCIS, in compiling the overview and introductory information.